Administration Manager | Martin & Harris Laboratories | Kolkata

Job Description

Position Objective:

• To ensure the smooth functioning of all support functions like Housekeeping, Security,
• Transport, Repair & Maintenance, canteen, Fire, Safety measures

Roles and Responsibilities

• Responsible for overall maintenance
• To ensure all AMCs are renewed timely.
• Escalation for upgradation /renewals as required in conjunction with HO
• Responsible for overseeing transport management wrt (i) All compliances are being followed. (ii) Documentation (iii) Changes/ Improvisation required if any.
• Responsible for cost-effective solutions without compromising quality at all times.( Coordination for the printing of flex/hoardings in concern with HO) .

Housekeeping:

• Vendor Management to ensure the required no. Of personnel are present as per agreed format.
• Ensure that housekeeping staff carries out their outlined work along with HR Supervisor.
• To escalate timely in case of emergency.
• Periodic/ Regular review and feedback to the vendor.
• To ensure mess/canteen is running with proper hygiene.
• Taking care of horticulture.

Security:

• To manage and direct the overall safety and security operations of the plant.
• To develop, design, and oversee the plant implementation of facilities safety and security devices, patrols, and alarms.

Liasoning:

• Build and manage relations with all concerned regulatory authorities. Like Water Authority, Police Department, Electricity Department, BSNL, Banks, etc.
• Ensure compliance for all the above at all times, Timely escalation in case of any issues/ delays/ lapse.
• Ensure DG sets are working properly

General Administration:

• Maintenance of Fixed Assets Register, store stock register.
• Overall supervision of Academic Buildings, Gardens Grounds, and Offices.
• Security of Plant
• Taking care of Horticulture

Maintenance

• Ensure proper maintenance of all buildings, furniture, equipment, and grounds.
• Ensure continuous water supply and electric power/Maintenance of fuel consumption and record register.
• Maintain service records i.e. Adhaar Card, Police verification of housekeeping, security, and guards.

Desired Candidate Profile

• Experience-Must have experience of 4-8 yrs in the Pharma Industry
• Should have experience in handling the administrative tasks
• knowledge of handling/dealing with the housekeeping staff
• knowledge of estate repair & maintenance
• should be able to able to manage security effectively
• should be able to manage transportation

Qualification: Graduation

Work Location: Ganganagar, Kolkata